Commercial office moving checklist

  • business relocations truck

    Finding the right commercial removalist is only half the battle when moving office. Ensure the following 14 items are covered before, during and after your office relocation.

    1. Plan Early: Start planning your move as early as possible to avoid any last-minute surprises. Give yourself at least 3-6 months to prepare for the move.
    2. Choose a Moving Company: Research and choose a reliable and professional moving company. Obtain quotes from multiple movers and compare their services, pricing, and insurance options.
    3. Notify Staff: Notify your staff about the upcoming move and provide them with relevant details such as moving date, new address, and parking arrangements.
    4. Assign Responsibilities: Assign responsibilities to staff members for packing, labeling, and organizing their own workstations.
    5. Review Building Regulations: Review the regulations of the new building to determine any restrictions regarding moving, such as elevator access or parking permits.
    6. Measure and Plan the New Space: Measure the new space to determine if your furniture and equipment will fit. Plan the layout of the new office and designate spaces for each department or staff member.
    7. Update Business Address: Update your business address with relevant organizations such as banks, vendors, and clients.
    8. Label and Pack Items: Label and pack all items by department, including electronics, furniture, and documents.
    9. Dispose of Unnecessary Items: Get rid of any unnecessary items such as old furniture or electronics, documents, and files that are no longer needed (Choosing a removalist that can do this for you sustainably is key).
    10. Coordinate with IT and Communication Providers: Coordinate with IT and communication providers to ensure that all systems are properly set up and functioning in the new office.
    11. Notify Customers: Notify your customers about your move and provide them with your new address and contact information.
    12. Final Walkthrough: Perform a final walkthrough of the old office space to ensure that everything is packed and loaded onto the moving truck.
    13. Unpack and Set Up in the New Space: Unpack and set up all items in the new space, including furniture, equipment, and electronics.
    14. Enjoy your new office!

    Choosing the right office moving company

    Choosing the right commercial office moving company is an important decision that requires careful consideration. Here are some factors to keep in mind when choosing a commercial office moving company:

    1. Reputation: Research the reputation of the company by reading online reviews, asking for references, and checking the Better Business Bureau. Look for a company with a positive reputation for reliability, professionalism, and customer service.
    2. Experience: Look for a company with experience in commercial office moving. Ask the company about their experience with similar moves, their process for handling sensitive equipment, and their safety record.
    3. Licensing and Insurance: Ensure that the company is licensed and insured. This will protect you and your business in case of accidents or damage to property during the move.
    4. Services Offered: Check if the company offers a full range of services, including packing, unpacking, IT setup, temporary storage, and equipment disassembly and reassembly. Ask if they have the necessary equipment and tools to handle your specific moving needs. Ask them to show evidence of sustainable disposal of unwanted furniture and equipment.
    5. Price: Compare prices from different companies, but don’t make your decision solely on price. Look for a company that offers a fair price and value for their services.
    6. Communication: Look for a company that communicates clearly and regularly throughout the moving process. This includes providing a detailed estimate, outlining the moving plan, and responding promptly to any questions or concerns.
    7. Professionalism: Look for a company that presents a professional image, including uniforms and branded vehicles. Check that the company’s staff is well-trained and courteous.

    By considering these factors, you can choose a commercial office moving company that will provide you with a smooth and stress-free moving experience.

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